The modern shift-based workplace is complex, fast-moving, and dynamic. Here are five ways a workforce scheduling software can help you overcome kay workforce planning challenges.
The modern shift-based workplace is complex, fast-moving, and dynamic. Proper employee planning and scheduling is critical to containing labor costs, driving productivity, and even ensuring compliance. There’s a lot riding on the employee schedule; However, managers still struggle to get workforce scheduling right. An increasing focus on work-life integration, employee experience, and compressed work weeks only add another layer of complexity in employee scheduling.
Why You Need a Workforce Scheduling Software?
If you’re still relying on pen and paper or spreadsheets for scheduling, then you’ll only be creating more issues for yourself. Consider this, a manager spends anywhere between one to eight hours every week creating employee schedules on spreadsheets and printed ledgers according to a TimeForge survey.
Fortunately, there exists a suite of workforce scheduling software that can help get the job done in a matter of minutes. What’s more, most workforce scheduling solutions also offer custom scheduling based on the industry you operate in.
Although there is no doubt that most web-based workforce scheduling software is more expensive than the good ‘ol pen and paper solution, the cost savings in terms of operational efficiency far outweigh the immediate upfront investment. This holds especially in industries like retail and restaurants where staff shortages can lead to serious trouble.
With the holiday season fast approaching, you need to plan. If you’re still undecided about investing in a workforce scheduling solution, then take a look at these five reasons for deploying the software.
5 Reasons Your Business Needs a Workforce Scheduling Solution:
Drive competitive advantage: Workforce scheduling software automate manual processes and data entry, saving managers precious time. The software can also record each employee’s shift preferences for future staffing schedules. With more time on their hands, managers can focus their attention on activities that drive competitive advantage like employee training, improving customer experience or building a high-performance culture.
Productivity: Overtime is tiring for employees. It takes a toll on their physical and mental well-being. By optimizing staff allocation, workforce scheduling software reduces the risk of understaffing, resulting in improved productivity.
Real-time analytics: The adage, what doesn’t get measured, doesn’t get managed, holds. By leveraging real-time analytics capabilities of the scheduling software, managers can forecast future staffing requirements and generate reports based on trends like busiest business hours and accordingly adjust shifts to meet customer demands. In short, managers can take a more data-driven approach to staffing decisions.
Employee Experience: Workforce scheduling solutions also offer employee self-service portals giving employees complete visibility into their weekly schedules. These systems can also notify employees about their upcoming schedules via emails, SMS, and push notifications. This cuts down on the unnecessary back-and-forth emails and phone calls that come about when employees have questions about their working hours.
Compliance: Scheduling software makes it easier for managers to track compliance with employee classification, ACA compliance, and Payroll-Based Journal compliance. The software also allows organizations to modify processes when new labor laws come into effect. For small business, that do not have the resources to hire a dedicated compliance manager, this functionality can be particularly useful.